As a speaker you really would like to remember all of the points that you so carefully researched and constructed and that you designed to work together to get your message across.
We all have our own ways of remembering our presentations and speeches. Some are based on our preferences for sound or images or body language. Some are simply based on what works for us.
I am working, at the moment, with a client who is moving away from a script to presenting in natural, unscripted language. She is a very creative person, especially in visual media – creates amazing paintings, patterns, and rejuvenates a flagging spirit with what she calls “creative time’ which might involve painting, or doodling or setting significant messages in a beautiful surrounding. I made several suggestions based on using visuals so that she could remember her speech and create useful, unobtrusive notes, and it was like watching a light bulb glowing. She is now in her element.
So for those of you looking for ways to remember your speech or presentation and to create prompts for yourself, here are 5 ways that visuals could work for you.
1. I will call the first one “mind mapping”. This involves “mapping” the ideas for your speech. Usually people put the central message in the centre, perhaps surrounded by a circle or border. Then they connect the points of the speech to the main message as one would spokes to a wheel. From those points, then, further connections reach out to the supports for the points. You can use decorations, colours, pictures, whatever most represents the content of each part, and the connections between them and the order in which you will present them. This is a standard mind map.
You might, on the other hand prefer to draw waves that represent the more emotional flow of the speech, somewhat similar to Nancy Duarte’s spark lines, or curves that represent a new point, or a change in direction of the speech. So each wave or curve represents the points to be made, the climax of the point that will really hook audience response, or the points of the presentation that represent, say, problems and solutions. Write the main message beneath the waves, perhaps, and transition techniques between the waves.
I simply use the sort of note-taking skills I learned in uni – main message at the top, then bullet point system for points to be made and further indented bullet points . I don’t use this system to creating slides, incidentally – yuk, how boring that would be, but it’s the way I learned to organise content and it works for me, in conjunction with other memory techniques.
So however you visually represent the flow of your speech or presentation, you can memorise that image, and the connections between its parts and that will be with you when you need to remember what to say next when you actually present. It will also be there with you, should you need to change the flow of the speech in response to the audience or the environment, and the logic will allow you to make the changes in a way that works for you and for the audience.
2. Visualisation. This is a technique used in many areas where performance is focused and adrenalin-driven, particularly in sports. And while it certainly involves the visual and imagery there are so many other aspects involved – training your subconscious to store what I call “muscle memory”, injecting positive emotion to reinforce the memories. For the purposes of this article, though, the visualisation involves using the mind’s eye or imagination to “watch” yourself as you present, your body language, how you appear on the “stage”, how you are interacting with the audience, and what you are saying. It also involves “seeing” how the audience is reacting to what you are saying, how the equipment is functioning, how you are using the particular setup in the room. I used it from the beginning, I think, of my speaking, long before the word became such a large part of our language, “visualising” successful presentation, and visualising overcoming the possible hurdles to successful presentation. It’s a way of committing the presentation to memory, and ensures that much of the presentation can be put into a state similar to auto-pilot while the front of your brain deals with interacting with, and customizing for, this particular audience.
3. For many people the simple act of writing something is a memory aid, but it can be combined with the visual memory. You can commit the look of the writing to memory, having simply written on a normal blank page. Or you can use the ubiquitous, totally indispensable sticky notes. Use colours, create patterns of shapes and colours, use diagrams on the notes, make diagrams with the notes, write a word or words for each point with points in one colour, supports in another, transitions in another. Lay out the whole speech, in point form, and that process alone may just be enough if you have a photographic memory. Or you can then transfer the whole thing onto a sheet or folder or series of cards to use as a prompt. Take a photograph of it, and use that. Your creativity comes into play, here, to learn, by trial and error, just what works best for you.
4. Maybe it is images that work for you. After all, ‘a picture paints a thousand words’, and our minds remember information better if that information is combined with an image. So you could use an image as a prompt. The storyboarding process that can be so useful for creating a PowerPoint presentation would work well here. One idea – one image, with maybe a word or two to reinforce the memory. Again – perhaps the creation of the storyboard will be enough, if the photographic system works for you, or you can use the board as a prompt. Or you can rehearse the presentation and when you know the points that will cause you grief, just use images for those. It’s all a matter of finding, through practice, what works for you.
5. And, of course, the logical extension of this thought is to use the PowerPoint slides themselves as a memory aid. I know people do this and can make it work for them. It takes practice. I watched a speaker use this system recently. She was a dynamic presenter, with a fluent presentation and had the audience captivated. She had no remote for the slides, so had to ask or signal to the computer operator to advance the slides. When that operator made an error, then the whole speech ground down as the speaker had to wait to find out what was supposed to happen next. Her dynamism saved the day, but it was a glitch that could have been avoided.
Each of these 5 is a way of using images to remember your presentation. Each allows you to be creative in producing a visual to memorise and guide your presentation. Each will need your constant creative attention in honing its success, and maybe you will go even further and combine them.
Perhaps you are already using one or more of these or have your own way of using the sense of sight in memorizing your speech, ensuring there are no blank moments and that it progresses as you dreamed it would. I would love you to share them in the comments below.
Ingo Titze demonstrates an easy technique that uses a simple straw for hard-working voices. Variations of the straw technique has roots in Northern Europe and has been used for several hundred years. Professor Titze has studied this specific technique scientifically resulting in several scientific peer reviewed publications.
The quote today is from Jonathan Swift …
In oratory the greatest art is to hide art.
And that’s true …
but sometimes it’s fun to share a little dig at the art with an audience!!
And the question to answer today is …
Why are you speaking?
Yes, that’s right, why?
Because you can? Because it feels good? Because you can make money? Because you can build your business? Because you can share your message?
What else …?
Because you can position yourself as the expert in your niche? Because you can make back-of-room sales?
Wow all that from public speaking! What a fabulous thing, is public speaking!
But this particular speech or presentation that you are giving. Why are giving it, why are you presenting this particular one?
To be successful, all speakers need to refine this question and then provide an answer – one answer.
First we need to refine it down, and change the wording a tad to …
What do you want your audience to do next?
How will they be different?
What will they be thinking that is different?
What will they do that is new or different? What will they say that is different?
You can define this as an outcome. It’s a useful word, “outcome”. It’s been trendy lately.
An even more specific, useful term is “next step.”
What will be your audience’s next step?
Notice that is a singular noun, not a plural. Much as you would probably like them to sign up for your newsletter, give to your charity, send out a referral to their friends and buy your book, it’s probably not going to happen… well not all at once, anyway.
The next step is one step, a single step.
It is easier to make a single step into a focal point in your presentation, easier for your audience to remember one step, easier for them to implement.
Give your audience 5 options and they are muddied in your message, forgotten and lost in the to-do lists. Give them one, just one, next step.
So … why are you presenting? The answer is: this one next step.
Don’t aim for success if you want it; just do what you love and believe in, and it will come naturally.
– David Frost
Being able to speak “off the cuff” / impromptu / when called upon is a valuable skill.
Some people have it, usually having built it, and some don’t, well … to the extent that the whole idea is paralysingly abhorrent to them.
But for those who can, confidently, fluently and effectively speak whenever they are asked, the rewards are many.
All of the effects that speaking gives are amplified – communicating your credibility, your personality and your message among so many others.
So if you are finding the very idea of speaking impromptu paralysingly abhorrent, or just a bit too challenging, but you understand that valuable chance to communicate your credibility, personality and message, then let’s begin at the beginning when you stand to speak.
Though your mind may be racing and your heart doing the same, you can benefit from making yourself be calm and deliberate.
Stand very deliberately and take time to begin.
Smile if it is appropriate.
Take a moment or two to think if you need to, and to ground yourself physically.
Stand up straight to build confidence.
There is always power in pause. It gains attention and can create a bit of intrigue.
Meanwhile it is gaining you the moments you need to gather your thoughts, and remind yourself of your confidence.
Do not apologise.
You will have something to say even if it is about what you don’t know about the subject and why.
Apologising ruins your confidence, deflates the audience’s confidence in you and is generally demoralising.
It is also a waste of the opportunity to create a great attention-getting opening that leads into your ideas.
Open deliberately and positively then, and you set yourself and your audience up for a confident, engaging delivery. It’s a great start to communicating that credibility, personality and message.
I have a huge amount of respect for Carmine Gallo because of the quality of the research he conducts and how he manages to distill that research down into really useful insights into speaking …
by Carmine Gallo
Public speaking coach and bestselling author of The Presentation Secrets of Steve Jobs, Carmine Gallo has broken down hundreds of TED talks and interviewed the most popular TED presenters as well as the top researchers in the fields of psychology, communications, and neuroscience to get their cutting-edge insights and to reveal the nine secrets of all successful TED presentations. From “Unleash the Master Within” and “Deliver Jaw-Dropping Moments” to “Stick to the 18-minute Rule,” Gallo provides a step-by-step method that makes it possible for anyone to create, design, and deliver a TED-style presentation that is engaging, persuasive, and memorable.